Senior Executive Assistant at Scale Army.

About the Role

We are seeking a highly organized and proactive Senior Executive Assistant to support a dynamic CEO in a fast-paced, high-growth environment. This role is critical to ensuring the CEO’s day-to-day operations run efficiently, from managing schedules and communications to coordinating cross-functional initiatives.

You will serve as a strategic partner, helping streamline workflows, prioritize tasks, and maintain clear communication across stakeholders.

Key Responsibilities

Executive Support

• Manage and optimize the CEO’s calendar, including scheduling, prioritization, and conflict resolution
• Oversee inbox management by filtering, prioritizing, and drafting email communications
• Prepare agendas, briefing materials, and follow-ups for meetings

Project & Operations Coordination

• Track and coordinate multiple cross-functional projects to ensure timely execution
• Monitor progress, deadlines, and deliverables across teams
• Provide regular updates and insights to the CEO

Communication & Stakeholder Management

• Draft and send professional communications on behalf of the CEO
• Act as a liaison between the CEO and internal/external stakeholders
• Ensure alignment and clarity across teams and leadership

Personal & Administrative Support

• Manage travel arrangements, appointments, and personal scheduling
• Assist with personal tasks and projects while maintaining confidentiality
• Ensure seamless coordination between personal and professional priorities

Team Support

• Facilitate communication between leadership and internal teams
• Support team operations and provide administrative assistance where needed

Qualifications

Experience

• 5+ years of experience as an Executive Assistant supporting C-level executives
• Proven experience in calendar management, communications, and project coordination
• Experience working in fast-paced, high-demand environments

Skills

• Exceptional organizational and time management abilities
• Strong written and verbal communication skills
• Proficiency in Google Workspace and/or Microsoft Office
• High attention to detail and ability to meet tight deadlines
• Proactive, resourceful, and able to work independently

What Success Looks Like

• A well-managed executive calendar with no conflicts or missed priorities
• Smooth execution of projects with clear tracking and follow-through
• Effective communication that keeps stakeholders aligned
• Seamless handling of both business and personal responsibilities

Why Join Us?

This is an opportunity to play a key role in supporting executive leadership while gaining exposure to high-level decision-making and operations. If you thrive in fast-paced environments and enjoy being the backbone of organizational efficiency, this role is for you.

Application Process

 

1. Submit your application via the link below
2. Record and submit a short video showcasing your skills and experience

How to Apply

Interested candidates should

Click here to apply