Administrative Coordinator at 20four7VA

About the Role

20four7VA is seeking a highly organized and proactive Administrative Coordinator (Virtual Assistant) to support a Business Partner/Project Manager within a growing design-build contracting company.

This role is critical in ensuring seamless day-to-day operations, maintaining structured workflows, and enhancing communication across projects. The ideal candidate thrives in a fast-paced environment, takes initiative, and can manage tasks with minimal supervision.

Key Responsibilities

Calendar & Schedule Management

• Manage and maintain executive calendars, ensuring all meetings, tasks, and follow-ups are scheduled
• Organize timelines and enforce structured scheduling practices

Email & Communication Management

• Monitor, organize, and respond to emails on behalf of the Business Partner
• Maintain professional communication with clients and stakeholders
• Flag urgent issues and provide timely updates

Administrative Support

• Perform clerical and operational tasks to support daily business functions
• Maintain and update internal documents, records, and project data

Systems & Tools Management

• Manage and update systems such as Go High Level, Job Trend, and Google Chat
• Ensure all data is accurate, organized, and up to date

Project Coordination Support

• Provide administrative assistance for ongoing projects
• Track progress and follow up on pending tasks to ensure timely completion

Requirements

Skills & Competencies

• Strong organizational and time management skills
• Excellent written and spoken English (client-facing experience preferred)
• High attention to detail and problem-solving ability
• Ability to work independently and take ownership of tasks

Technical Skills

• Proficiency in Google Workspace (Docs, Sheets, Calendar)
• Experience with or ability to learn: Go High Level, Job Trend, Google Chat
• Familiarity with project/task management tools

Work Ethic

• Results-driven and proactive mindset
• Strong sense of accountability and structure
• Ability to multitask and prioritize effectively

Work Schedule

• 20 hours per week
• Monday to Friday
• Must overlap with Hawaii Standard Time (HST) working hours

What We Offer

• Competitive pay with weekly payments
• Flexible remote work environment
• Access to training and upskilling programs
• Ongoing support and professional community

Engagement Type

This is an independent contractor role governed by a Master Services Agreement and Statement of Work.

How to Apply

Interested candidates should:

Click here to apply