Executive Assistant at Viva

About the Role

Join Viva as an Executive Assistant and become more than administrative support—you’ll act as a strategic partner to high-growth startup executives. This role is designed for proactive, resourceful professionals who thrive in fast-paced environments and want to make a measurable impact on business operations and decision-making.

Key Responsibilities

• Strategic Support: Partner with up to three executives, anticipating needs, solving problems, and enabling focus on high-priority initiatives.
• Administrative Management: Oversee calendars, inboxes, meetings, travel arrangements, and expense tracking to ensure seamless daily operations.
• Operational Excellence: Assist with internal projects, reporting, workflow optimization, and process improvements.
• Proactive Problem-Solving: Identify challenges early, propose solutions, and take initiative without constant direction.
• Business Impact: Contribute to organizational growth by improving efficiency, removing bottlenecks, and supporting key decisions.

Requirements

• Minimum of 2 years’ professional experience in an administrative or support role
• Fluent in English (C1 level or higher) with excellent communication skills
• Strong organizational and multitasking abilities with keen attention to detail
• Proactive, solution-oriented mindset with the confidence to take ownership
• Proficiency in tools such as Google Workspace, Slack, Notion, and AI-powered platforms
• Adaptability and comfort working in dynamic, remote environments

What We Offer

• Fully Remote Work: Structured schedules with no overtime and weekends off
• Career Growth: Ongoing training, mentorship, and clear advancement pathways
• Competitive Compensation: Regular salary reviews, performance-based raises, and bonuses
• Global Health Coverage: Comprehensive medical, dental, vision, and mental health insurance
• Paid Time Off: Vacation, holidays, sick leave, and family care days
• Family-Friendly Policies: Paid maternity leave and flexible support for parents
• Team Culture: Collaborative, inclusive environment with regular team engagement activities
• Additional Perks: Monthly wellness stipends, co-working support, and learning budgets

Hiring Process

1. Online Application
2. Screening Assessment
3. Group Interview (“Cafe con Viva”)
4. Skills Assessment
5. Final Interview

Equal Opportunity Statement

Viva is committed to fostering an inclusive workplace and welcomes applicants from diverse backgrounds.

How to Apply

Interested candidates should

Click on this link to apply