Executive Assistant to CEO at Shenzhen Yunmai Technology Inc. Ltd.

Location: Irvine, California, United States
Employment Type: Full Time
Experience: Minimum of 3 years
Salary: $80,000 to $120,000
Equity: None

Job Overview

Shenzhen Yunmai Technology Inc. Ltd. is recruiting an Executive Assistant to the CEO and Founder to support its expanding business operations in the United States.

The successful candidate will provide high level administrative, business coordination and personal logistics support to the CEO. The position involves managing executive schedules, coordinating international travel, preparing bilingual business documents, monitoring business projects and facilitating communication between teams in the United States and China.

The role also includes coordinating the CEO’s personal appointments, travel arrangements and other administrative matters. Candidates must be fluent in English and Mandarin Chinese and have at least three years of experience in executive assistance, project coordination or a similar position.

This is a full time onsite position at the company’s office in Irvine, California. Remote work is not available.

About Shenzhen Yunmai Technology Inc. Ltd.

Shenzhen Yunmai Technology Inc. Ltd. is a consumer technology and wellness lifestyle brand targeting the North American market.

The company’s business covers smart hardware, health management products and user focused innovative services.

Its current expansion priorities include:

1. Building its brand in the North American market.
2. Developing product strategies.
3. Expanding cross border e commerce operations.
4. Developing business partnerships.
5. Establishing its United States business entity.
6. Strengthening coordination between its United States and China operations.

Key Responsibilities

1. Executive and Administrative Support

1. Manage the CEO’s global calendar, meetings across different time zones, international travel arrangements and daily priorities.
2. Coordinate meetings involving stakeholders in the United States and China.
3. Prepare meeting agendas, record minutes, track action items and follow up on outstanding deliverables.
4. Draft, edit and format bilingual business documents in English and Mandarin.
5. Prepare external correspondence, executive briefings, presentations and project summaries.
6. Anticipate the CEO’s administrative and business support requirements.
7. Gather relevant background information and monitor assigned tasks to ensure timely completion.

2. Cross Border Business and Project Coordination

1. Support business initiatives involving North American market entry, local brand development and cross border operations.
2. Assist with partner negotiations and coordination between United States and China based teams.
3. Monitor project timelines, deliverables, stakeholders and important milestones.
4. Conduct market research, competitor monitoring and background checks on potential business partners.
5. Organise research findings and reference materials to support executive decision making.
6. Facilitate communication between multicultural teams and reduce cross border collaboration challenges.
7. Coordinate multiple business activities and project workflows.

3. External Stakeholder and Business Support

1. Coordinate communication with international partners, vendors, industry institutions and external consultants.
2. Handle formal business correspondence in English.
3. Organise virtual and physical meetings involving international stakeholders.
4. Accompany the CEO to business meetings, industry events and business trips.
5. Coordinate event preparation, onsite arrangements and post meeting follow ups.
6. Maintain professional relationships with external stakeholders.
7. Handle sensitive business information with discretion and confidentiality.

4. Personal and Lifestyle Coordination

1. Coordinate the CEO’s personal travel arrangements, local errands and daily schedules.
2. Arrange flights, hotel bookings, local transportation, dining and personal appointments.
3. Assist with family related administrative arrangements.
4. Manage confidential personal information and schedules responsibly.
5. Resolve scheduling conflicts between business commitments and personal activities.
6. Handle routine personal logistics to allow the CEO to concentrate on strategic business responsibilities.

Requirements and Qualifications

Mandatory Requirements

Interested candidates should meet the following requirements:

1. A Bachelor’s Degree or higher qualification.
2. Overseas study experience. A United States educational background is strongly preferred.
3. Native level or near native fluency in both Mandarin Chinese and English.
4. Ability to independently conduct professional business communication in English.
5. At least 3 years of relevant work experience as an Executive Assistant, Founder or CEO Assistant, Chief of Staff support professional, Project Coordinator or in a similar high level support position.
6. Ability to work onsite in Irvine, California, from Monday to Friday.
7. Strong administrative and organisational skills.
8. Excellent multitasking ability and capacity to work under changing startup priorities.
9. High integrity, confidentiality and sound interpersonal judgment.
10. Interest in developing a long term career in the United States as a C suite executive support professional.
11. Willingness to undertake occasional domestic and international business travel.

Preferred Qualifications and Experience

The following will be advantageous:

1. Previous experience supporting company founders or C suite executives.
2. Experience managing both business responsibilities and personal logistics for senior executives.
3. Industry experience in consumer brands, smart hardware, wellness lifestyle or cross border e commerce.
4. Exposure to international market expansion and business development.
5. Strong business writing and presentation development skills.
6. Basic business awareness and understanding of executive level operations.
7. A valid United States driver’s licence for local transportation support.

Salary and Benefits

The advertised salary range is $80,000 to $120,000.

The position offers no equity.

The vacancy does not provide details about health insurance, retirement benefits, paid leave or other employment benefits.

Job Details

Category	Details
Job Title	Executive Assistant to CEO
Organisation	Shenzhen Yunmai Technology Inc. Ltd.
Location	Irvine, California, USA
Employment Type	Full Time
Work Arrangement	Onsite
Working Days	Monday to Friday
Experience	Minimum 3 years
Education	Bachelor’s Degree or above
Language Requirements	English and Mandarin Chinese
Salary	$80,000 to $120,000
Equity	None
Visa Sponsorship	Not Available
Relocation	Allowed
Application Deadline	Not specified

How to Apply

The vacancy is advertised through the employer’s recruitment platform.

Application Method: link.